Note: It is informed that all Group "A" officers are required to contribute Rs 100/- per month towards EPFOA to become member. All contributions should be deposited to State Bank of India (SBI) A/C nO: 35168487107 [IFSC Code:SBIN0001619] or HDFC Bank A/C no: 00031110002563 [IFSC Code: HDFC0000003] directly by drawing cheque/DD in favour of "EPF OFFICERS ASSOCIATION" and send it to nearest SBI / HDFC Bank or Sumeet Singh, the Treasurer may be contacted in DO Batala Office under jurisdiction of RO Amritsar, Mobile no 09876140100


Constitution

CONSTITUTION OF THE EMPLOYEES’ PROVIDENT FUND OFFICERS' ASSOCIATION (RECOGNISED)

ARTICLE NO.1: NAME



                             The name of the Association shall be The Employees Provident Fund Officers Association (E.P.F.O.A.).


ARTICLE NO.2: HEADQUARTERS



                             The office of the Headquarters of the Association shall be where the Secretary General is stationed.


ARTICLE NO.3: OFFICIAL YEAR



                             The official year of the Association shall commence on the 1st day of January of each year and end on the 31st December of the same calendar year.


ARTICLE NO.4: AIMS AND OBJECTS



                             The aims and objects of the Association shall be to promote and safeguard the common interests of all the members of the Association through constitutional means and to faster a spirit of camaraderie and good fellowship amongst the members and also between the members of the Association and members of similar service association and do all such other acts as are incidental and conducive to the attainment of the said object. It shall be the paramount duty of the Association to represent the cause of the members uninfluenced by racial, communal or regional considerations. The Association shall not however espouse the cause of individual members. Provided that issues concerning individuals shall also be taken up by the Association where such issues involve general principles and policies of the Association.


ARTICLE NO.5: MEMBERSHIP



                             The membership of the Association shall be open to all departmental officers belonging to Group- A (Commissioners as defined in section 5D(7) of EPF& MP Act). The Unit Council shall have the right to reject the application of any officer from membership if the Council has reasons to believe that the conduct of the officer is against the general interest of the members of the Association. Every officer intending to become a member of the Association shall be required to submit his application to the Unit Secretary in the form prescribed along with the membership fee of Rs.100/-.


ARTICLE NO.6: SUBSCRIPTION



                             The annual subscription payable by such member shall be Rs. 1200/- which may be paid by the member either in one lump sum in advance or by monthly payment at the rate of Rs. 100/- per month. A member who does not pay the subscription for six consecutive months shall automatically cease to be a member of the Association. Revival of membership shall however be allowed to the members paying the arrears subscription and such other penalty as may be required by the Unit Council.


ARTICLE NO.7: ORGANISATIONAL SETUP



                             (A) The organisational setup of the Association shall be as under:-
                                    (i) Unit Council.
                                    (ii) General Council.
                                    (iii) Central Executive.


           (i) Unit Control



                             Every region shall have a Unit Council with elected representatives of the officers numbering not more than nine. Wherever Sub-Regional Offices are functioning within the region the Unit Council shall provide for membership of at least one representative for each of the Sub Regional Office. The Unit Council shall have a Secretary who shall be the officer coordinating in all the activities of the association between the Unit Council and the Central Executive. The Unit council shall collect the subscription, which shall be deposited to the Association Headquarters as subscription before two months of the close of the calendar year. The Central office shall be treated as a region for the purpose of setting up of a Unit Council. In so far as the T.A. of office bearers and members of the Central Executive Committee are concerned the same will be borne by the Association.


           (ii) GENERAL COUNCIL.



                             The General council shall be the supreme body in all matters of policy and laying of guidelines for the proper functioning of the Association, accepting the annual statement of receipts and payments, the Secretary General’s report etc., The General Council shall consist of delegates at the rate of one for every 10 subscribing members or part thereof to be elected from among the members of Unit.


           (iii) CENTRAL EXECUTIVE



Sl.No. Name of Post No. of Post
1 President 1
2 Working President 1
4 Organising Secretary (From Central Office) 1
5 Secretary General 1
6 Joint Secretary General 1
7 Treasurer 1
8 Vice President (One from each Zone) 10
Total 16

                             (B) All the above office bearers and the Executive Committee Members shall be elected in a meeting of the General Council of delegates if necessary by secret ballots/E-mail/SMS/Other electronic mode.


ARTICLE NO.8: TERMS OF OFFICE



                             The terms of office of the representatives/office bearer of the Unit Council the Central Executive and General Council be two years. The Executive Committee/ Unit Council shall have the authority to co-opt any member to fill up any vacancy caused by transfer, resignation, retirement, removal from service or death of any of the office-bearer of the Central Executive or of the Unit Council.


ARTICLE NO.9: POWERS AND FUNCTIONS OF THE CENTRAL EXECUTIVE COMMITTEE PRESIDENT



                             The President or in his absence, the Working President shall preside for all meetings of the Central Executive Committee and also of the General Council when they are in session.


            Vice-President



                             The vice president shall assist the president and working president in the discharge of his duties and in the absence of either the president or the working president. One of the Vice President shall discharge the functions of the President or the Working President.


           SECRETARY GENERAL



                             The Secretary General shall be the chief executive of the Association and he shall enter into correspondence with the authorities on all matters concerning the activities of the Association. He shall maintain a proper record of all proceedings of the meetings and correspondences. He shall convene the meetings of the Central Executive Committee as well as the General Council in consultation with the President. He shall also maintain a correct list of members of the Association.


            JOINT SECRETARY GENERAL



                             He shall be responsible to coordinate the working of the Association between the Unit Council and Central Executive. He shall assist the Secretary General in the discharge of his duties and he will also discharge the duties of Secretary General during his absence.


            TREASURER



                             Treasurer shall collect subscription, fees, donations etc., issue proper receipts and keep the accounts of the receipts and expenditure and place before the General Council/Central Executive Committee the audited statement of accounts.


ARTICLE NO.10: POWERS OF CENTRALL EXECUTIVE COMMITTEE



                             The powers of the Central Executive Committee are subject to the general control of the General Council. The Central Executive Committee shall be responsible for the efficient conduct of the affairs of the Association and shall also initiate and execute all measures necessary or desirable for the purpose of securing the objects of the Association. In particular it shall prepare and submit memoranda and representation to the superior authorities in matters affecting the common interest of the members. It shall also submit an annual report on the working of the Association during the year. The Central Executive has the authority to incur any expenditure necessary for carrying out the aims and objects of the Association.


ARTICLE NO.11: FUNDS



                             The funds of the Association shall comprise the subscriptions from members, interest on investments, if any and donations from members or from like minded Associations. The funds of the Association shall be deposited in any of the scheduled banks and shall be operated upon by the Treasurer. The accounts of the Association shall be audited annually by an auditor appointed by the General Council and the audited statement of accounts will be sent to all the Unit Councils. A copy of the annual report and audited statement of accounts and list of the members and office bearers shall be submitted to the Government of India and the Central P.F. Commissioner within one month from the date of Annual General Meeting.


ARTICLE NO.12: MEETING



                             General Council shall meet ordinarily once in a year to review the working of the Association and to elect office bearers to the Central Executive Committee once in two years, provided that a meeting of the General Council or Central Executive Committee shall be convened on a requisition from at least 50% of the Unit Councils or 50% of the members of Central Executive Committee within one month of receipt of such requisition to transact such business as may be mentioned in the requisition.


            CENTRAL EXECUTIVE COMMITTEE



                             Central Executive Committee shall meet once in every six month or at such periodic intervals as the circumstances may warrant.


            UNIT COUNCIL



                             Unit Council shall meet at least once in 3 months and inform to Joint Secretary General of any development relating to the region, along with a copy of the official minutes of the meeting.


ARTICLE NO.13: DECISIONS OF THE GENERAL COUNCIL AND CENTRAL EXECUTIVE COMMITTEE



                             All questions coming up before the General Council or Central Executive Committee shall be decided by a simple majority.


ARTICLE NO.14: CHANGE IN ARTICLES



                             The General Council shall have the powers to alter or abrogate or amend any of the existing Articles of the Constitution or form a new one after giving not less than one month advance notice to all Unit Councils. A copy of each of all such alterations, modifications or substitutions of the Articles shall be furnished to the Government of India and the Central P.F. Commissioner as soon as may be but in no case later than one month of such alterations or modifications.


ARTICLE NO.15: RESOLUTION OF DOUBT



                             In the case of any doubt or dispute as to the interpretation of any clause of this Constitution the decision of the General Council shall be final and binding on all.


ARTICLE NO.16: DISSOLUTION OF THE ASSOCIATION



                             The Association shall not be dissolved except with the consent of all the Unit Councils and except on a resolution to be adopted in a meeting attended by not less than 75% of the members of the General Council delegates present and voting.